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#product #mytasks

Designing My Tasks: Multiple product teams collaborating and utilizing new usability test initiative to rapidly design 8+ new features

Problem

My Tasks was a cross-product feature. Analytics showed My Tasks had low usage and user feedback highlighted the absence of key functionality.

Goal

Adding in new features and functionality on a strict deadline that would improve usage and usability across products.

A look at the different features designed at the same time for the My Tasks project. Main features include: New improved dashboard with a way to search and filter tasks, uploading attachments, tagging, commenting, user assignment, reminders

Key takeaways

Multi-Team Project

ONE
Key Stake-holder

8+
New Features

New Usability Testing Initiative

New Design System

Multiple product teams (PMs, stakeholders, devs) needed to work on a new cross-platform project; needed new process for collaborating and sharing ideas

Major stakeholder input was a high priority due to customer investment

8+ individual features were designed concurrently with the multiple teams

Relied heavily on RAPID prototyping to inform design designs, using newly created usability testing initiative

Was first big project to fully utilize design system that I created

Major Outcomes

New practices for cross-team projects were developed, including new ideation sessions

40+ stakeholder requirements met, while still being usable for ALL customers

Rapid prototyping allowed for quick iteration, allowing teams to collaborate efficiently when making changes

20+ design system components were used during project, more than any other project to date

Despite a lot of moving parts between teams, because new collaboration efforts, new usability testing, and full use of the design system, project was pushed to production on time

After development, My Tasks had a 300% usage increase, and positive feedback was received by not only the major stakeholder, but other customers as well!

Ideation Sessions

40+

Requirements met

Quick Iterations

20+

Design System Components Used

On Time…

…and Usage Up!

Mockup of the ideation stage, with a early version of tasks, as well as flows of the work

Ideation stage, with an early version and screen flows

A view of some of the high def wireframes with protyping, a long with a mockup view of the usability testing software

Lysnna was the usability testing software used for testing our prototypes with users.

© Nick Brosas Design 2025

I don't really know what to put in a footer for a portfolio

© Nick Brosas Design 2025

I don't really know what to put in a footer for a portfolio

© Nick Brosas Design 2025

I don't really know what to put in a footer for a portfolio